To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held on Wednesday 13th October 2021 starting at 7.00pm, at Northborough Village Hall, Cromwell Close, Northborough PE6 9DP.
Members of the public and media representatives are welcome to attend. Please wear a face mask and observe Government guidelines on hygiene and social distancing. Numbers may be restricted.
Catherine Franks, Clerk
AGENDA
21.115 TO NOTE ATTENDANCE and APOLOGIES FOR ABSENCE
21.116 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
21.117 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
21.118 TO CONFIRM MINUTES OF PREVIOUS MEETINGS, held on 4th July 2021 and 8th September 2021
21.119 COUNCILLOR VACANCIES: To consider any applications received, for two vacancies open to co-option.
21.120 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
21.121 PLANNING, to consider planning applications:
121.1 21/00922/HHFUL: 32 Lincoln Road, garage, loft conversion with side dormer, front porch, rear single storey extension, etc
121.2 21/01421/CTR: 3 Church Street, tree works to cherry, deadline passed.
121.3 21/01332/FUL: 1-2 East Road, first floor roof extension over shop to create 2no. two bedroom flats and formation of new access for flat parking.
121.4 21/01545/HHFUL: 6 Church Street, Single storey ground floor side extension, free standing covered way + carport to side of property
To note outcome of planning applications commented upon:
121.5 21/00676/HHFUL: 82 Church View, extension – permitted.
21.122 GOVERNANCE:
122.1 To note draft of a new lease for the Village Hall and to delegate authority to the Clerk to make any final queries, in consultation with Chair and Cllr Malcolm.
122.2 To note purchase(s) made under Delegated Powers between meetings.
122.3 To note agreement under delegated powers to an application from Amo La Pizza to trade in the car park on 4th October (withdrawn due to illness) and to decide on whether to permit an application for two further dates.
122.4 To note the completion of audit and External Auditor’s report for the year ended 31st March 2021.
21.123 VILLAGE AMENITIES AND MAINTENANCE:
123.1 Burial Grounds: To receive a verbal update on progress with cemetery footpath refurbishment.
123.2 Village Hall and Car Park:
a) To note withdrawal of a request by Northborough Community Association (NCA) to install slabs and new fencing at the rear of the Hall.
b) To consider a request by NCA to remove tree foliage and create a line of sight for CCTV to the car park.
123.3 Village Assets: To consider a proposal to purchase an additional litter bin, for installation Paradise Lane
21.124 COMMUNITY: To agree plans and expenditure for Christmas celebrations.
21.125 FINANCE:
125.1 To note and sign the finance report for period ended 30th September 2021.
125.2 To receive a draft budget options for 2022/23 and instruct the Clerk on amendments, including planned reserves.
125.3 To approve receipts and payments according to the attached schedule.
21.126 REPORTS FROM COUNCILLORS AND CLERK:
126.1 To receive a verbal report from the Clerk.
126.2 Reports from councillors on portfolio of responsibilities and actions outstanding.
126.3 External meetings, conferences and training – to note upcoming dates and receive reports.
21.127 CORRESPONDENCE RECEIVED:
127.1 Response from PCC to residents of Lincoln Road in reply to theirs about parking and car charging.
127.2 Emails (2) from residents with queries about Northborough regarding local Nature Recovery Plans.
127.3 Queries (2) from residents about bins and overgrowth, referred to Peterborough City Council.
21.128 NEXT MEETING:
To confirm date of the next Council meeting, Wednesday 10th November 2021
Abbreviations used in this Agenda:
CAPALC – Cambridgeshire & Peterborough Association of Local Councils
NCA – Northborough Community Associaton
PCC – Peterborough City Council
Schedule of Receipts and Payments (21.125.3)
Items marked * were paid prior to the meeting as per the agreed regular payments list (Minute 21.69.2), as a statutory obligation, or under delegated powers, with the relevant Minute shown against the item).
Receipts:
a) Northborough Community Association: cleaning contract, September 2021, £386.50
b) Peterborough City Council: Precept and grants, 2nd instalment and capital, £23,630.00
c) Scott: burial fees, £365.00
d) John Lucas Funeral Directors: burial fees, £400.00 (cheque)
Payments:
e) Staff Basic Pay for September 2021, £1,451.21 (paid by standing order)*
f) Lloyds Bank plc: monthly debit card fee, September 2021, £3.00 (auto card)*
g) HP Print: ink subscription for printer, September 2021, £9.99 (auto card)*
h) Takepayments: monthly subscription for card receipts scheme, September 2021, £20.40 (direct debit)*
i) Barclaycard: monthly card receipts scheme fee, September 2021, £5.81 (direct debit)*
j) NEST: Employee/employer pension contribution Septembery 2021, £60.71 (direct debit)*
k) Staff Overtime less statutory deductions September 2021, £196.19
l) HMRC: Employee/Employer NI for September 2021, £17.48
m) Biffa Waste Management Ltd: waste disposal August and September 2021, £89.80
n) CAPALC: Councillor Training, Cllr Fowkes, £75.00
o) PKF Littlejohn: external audit fees, £360.00
p) David Reed: gravedigging (reimbursed) , £115.00
q) Richard Harding: Contracted grounds maintenance and grass cutting, £982.