To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held on Wednesday 10th February 2021 starting at 7.00pm
Catherine Franks, Clerk
The meeting is held in public, by video link using Zoom, in accordance with regulations issued under Section 78 of the Coronavirus Act 2020. Members of the public and media are invited to attend and are asked to email the Clerk in advance if they wish to speak. You will be held in a meeting room until the start of the meeting and muted except when invited to speak by the Chair.
To attend by video link, click here: https://us02web.zoom.us/j/81819372188?pwd=ektaMTYzV0R4cEVLNkpFSm9XKzY2UT09
Or open Zoom and use the Meeting ID: 818 1937 2188 and Passcode: 846981
To attend by phone, dial 0203 481 5240 or 0203 481 5237 and follow the prompts using the ID and code above
AGENDA
21.15 TO NOTE ATTENDANCE and APOLOGIES FOR ABSENCE
21.16 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
21.17 TO CONFIRM MINUTES OF PREVIOUS MEETING, HELD ON Wednesday, 9th December 2020
21.18 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
21.19 COUNCILLOR VACANCY:
To consider any applications received and co-opt no more than one councillor
21.20 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
21.21 PLANNING, to consider planning applications:
21.1 20/01479/HHFUL: 2 Church Farm Mews, proposed boundary fence – revisions
21.2 20/01632/HHFUL: 2 Church Farm Mews, proposed rear extension etc, re-consultation
21.22 GOVERNANCE
22.1 To consider whether to continue the payment arrangements set up for the Volunteer Network
22.2 To consider payment of a Chairman’s allowance of £250pa to meet expenses of the office.
22.3 Adoption of a Volunteer Policy.
22.4 To consider an application from Amo La Pizza to trade in the car park at Cromwell Close on: 30th January (retrospective), 20th February, 13th March.
22.5 To consider an application from Coffee Beans of Deeping to trade in the car park at Cromwell Close on Friday 12th February and one or more dates following, dependent on demand.
21.23 VILLAGE AMENITIES AND MAINTENANCE
23.1 Burial Grounds: to receive an update on footpath works in:
a) St Andrews’ churchyard, and
b) Northborough Cemetery.
23.2 Green Space:
a) To approve in principle works as follows, cost to be confirmed:
i) Relocation of existing, and installation, of new litter bins.
ii) Groundworks and installation of donated commemoration seat on playing field.
b) To consider an increase in the CCTV coverage at the playing field and car park, following discussions with NCA and subject to further information on the implications and approval of costs.
23.3 Assets:
a) To approve in principle the refurbishment of parish council noticeboards.
b) To note revision of new Church Street defibrillator location, receiving an update from the Chair. To approve purchase of related installation materials and signage at cost of up to £250.
c) To consider the revision of expenditure on picnic table refurbishment to a maximum of £2,500 while continuing to seek best value.
21.24 FINANCE
24.1 To approve the Finance Report dated 31st January 2021.
24.2 To note confirmed amounts applicable for financial year commencing 1st April 2021:
a) Expenditure under Section 137 of up to £8.41 per elector.
b) National minimum wage of £8.91.
24.3 To approve receipts and payments according to the attached schedule.
21.25 REPORTS FROM COUNCILLORS AND CLERK:
25.1 Reports from councillors on portfolio of responsibilities and actions outstanding.
25.2 Report from Clerk on items not covered elsewhere on the agenda.
25.3 External meetings, conferences and training – to note upcoming dates and receive reports
a) Parish council liaison meeting – 23rd February
b) Other
21.26 CORRESPONDENCE RECEIVED:
26.1 From CAPALC: HM Land Registry survey on land ownership – completed.
26.2 From PCC: grants to support Covid-19 community resilience.
26.3 From Arthritis Action: information on online events for self-management
21.27 NEXT MEETING
To confirm date of the next Council meeting, Wednesday 10th March 2021
Abbreviations used in this Agenda:
CAPALC – Cambridgeshire and Peterborough Association of Local Councils
NCA – Northborough Community Association
PCC – Peterborough City Council
Schedule of Receipts and Payments (21.24.3)
Receipts:
a) Northborough Community Association: cleaning contract, January 2021, £377.84
b) Weston: trading licence fee, £20.00
c) Waterland: donation of commemoration seat, £800.00 (cheque)
d) Malbon: burial deeds (renewal), £80.00 (cheque)
Payments:
e) Staff Basic Pay for January 2021, £1,451.21 (paid by standing order)
f) Lloyds Bank plc: monthly debit card fee, £3.00 (auto card)
g) HP Print: ink subscription for printer, £7.99 (auto card)
h) Takepayments: monthly subscription for card receipts scheme, £20.40 (direct debit)
i) Barclaycard: monthly card receipts scheme fee, £5.81, January (direct debit)
j) NEST: Employee/employer pension contribution January 2021, £68.27 (direct debit)
k) Staff Overtime less statutory deductions, January 2021, £266.92
l) HMRC: Employee/Employer NI for January 2021, £45.52
m) Richard Harding: Grounds Maintenance churchyard, cemetery etc, January 2021, £482.50.
n) Richard Harding: Grass cutting playing field, January 2021, £200.00
o) Richard Harding: Grass cutting verges, January 2021, £250.00 (incl agreed credit)
p) Viridor Waste Management: Waste removal January 2021 and additional December 2020, £67.36
q) Walters Ltd: Printing, 21.60
r) Broxap Ltd: Litter bins, £1,265.70 (Minute 20.127.5.a plus delivery)
s) Scribe (Starboard Systems Ltd): annual accounts software subscription, £345.60