To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held by video link on Wednesday 22nd April 2020 starting at 7.00pm
Catherine Franks, Clerk
The meeting is held in public. Members of the public and media are invited and should email the Clerk no later than 5pm on Tuesday 21st April 2020, for instructions on how to attend
AGENDA
20.48 TO NOTE THOSE PRESENT
20.49 TO NOTE APOLOGIES FOR ABSENCE
20.50 COUNCILLOR VACANCIES:
To consider any applications received and co-opt up to two councillors
20.51 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
20.52 TO CONFIRM MINUTES OF PREVIOUS MEETINGS, HELD ON Wednesday, 11th March 2020 and Wednesday 25th March 2020
20.53 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
20.54 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
20.55 PLANNING
55.1 Planning applications:
a) 20/00342/HHFUL: 38 Clare Road, single storey extension. To note no comment made.
b) 20/00472/HHFUL: 34 Lincoln Road, single storey extension, creation of first floor living accommodation and dormer windows. To consider the application (deadline 24th April)
c) 20/00470/HHFUL: 8 Castle Drive, single storey side and rear extensions. To consider the application (deadline 28th April)
20.56 CORONAVIRUS EMERGENCY
56.1 To note actions taken in response to the emergency
56.2 To approve retrospectively the initiation of a volunteer project to support Northborough residents during the emergency)
56.3 Exclusion of the Press and Public: To resolve that in accordance with section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the next two items of business, the Press and Public be excluded from the Meeting.
56.4 To receive a report and consider options on management of staff pay during the Coronavirus emergency and to approve recommended actions.
Northborough Parish Council AGENDA, 22nd April 2020 For publication 16th April 2020
56.5 Re-Admittance of the Press and Public: To resolve that the confidential business having been concluded, the Press and Public be re-admitted to the Meeting
56.6 Annual Village Meeting: To note cancellation of the public meeting for 2020, in accordance with regulations passed under the Coronavirus Act 2020.
56.7 Annual Council Meeting: To Agree postponement to 2021 of the annual council meeting for 2020, in accordance with regulations passed under the Coronavirus Act 2020.
20.57 VILLAGE AMENITIES AND MAINTENANCE
57.1 Village Hall and Playing Field
57.2 Burial Grounds – verbal report on recent cemetery activity
57.3 Other Green Space
57.4 Footpaths and Highways
20.58 FINANCE AND GOVERNANCE
58.1 To Approve the Financial Report of 31st March 2020
58.2 To receive the Clerk’s year-end financial report
58.3 To approve the Annual Governance and Accounting Return for 2019/20
a) Approval and signing of Annual Governance Statement
b) Approval and signing of Annual Finance Statement
58.4 To Agree revisions to the budget for 2020/21
58.5 To Approve receipts and payments according to the attached schedule
20.59 REPORTS FROM COUNCILLORS AND CLERK:
59.1 Update on resolutions from previous meetings (those not elsewhere on agenda)
59.2 Reports from councillors on portfolio of responsibilities and projects not elsewhere on the agenda
59.3 External meetings, conferences and training – to note upcoming dates and receive reports
20.60 CORRESPONDENCE:
60.1 NALC dementia research survey – completed by Clerk on behalf of the council
60.2 Various guidance and updates from NALC, CAPALC and Peterborough City Council connected with the Covid-19 emergency
20.61 NEXT MEETING
61.1 To note date of the next Council meeting, Wednesday 13th May 2020
61.2 To consider activation of the HCID Policy
Schedule of Receipts and Payments (20.57.8):
Receipts:
a) Northborough Community Association: cleaning contract, March 2020, £355.74
b) Unity Trust Bank: quarterly deposit account interest, £27.10
c) Central England Co-op: interment fee, £275.00 (cheque)
d) Peterborough City Council: precept and grants, first instalment, £19,655.00 Paid since the last meeting:
e) Staff Pay and Expenses for March 2020, £1,817.56
f) HMRC: Employee/Employer NI for March 2020 £96.67, plus September 2019, £0.58 (carried forward)
g) NEST: Employee/employer pension contribution March 2020, £79.75 (by direct debit)
h) Lloyds Bank plc: monthly debit card fees March, £3.00; April, £3.00
i) Anglian Water Business: water supply cemetery, £13.34
j) David Reed: grave-digging, £100.00
k) Unity Trust Bank: quarterly current account fee. £18.00
l) A&M Print: Volunteer Network leaflets and ID cards, £99.60
m) Northborough Community Association: fund for volunteer reimbursement, £500.00
n) Richard Harding: Grounds Maintenance churchyard, cemetery etc, £482.50.
o) Richard Harding: Grass cutting playing field, £200.00
p) Richard Harding: Securing of play and gym equipment on playing field, £300.00.
q) Zoom Video Communications: subscription for video meetings, £14.39.
161.2 To be authorised for Payment:
a) Viridor Waste Management: Waste removal March 2020, £43.18