To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held on Wednesday 9th December 2020 starting at 7.00pm
Catherine Franks, Clerk
The meeting is held in public, by video link using Zoom, in accordance with regulations issued under Section 78 of the Coronavirus Act 2020. Members of the public and media are invited to attend and are asked to email the Clerk in advance if they wish to speak. You will be held in a meeting room until the start of the meeting and muted except when invited to speak by the Chair.
To attend by video link, click here: https://us02web.zoom.us/j/84521333696?pwd=UnVCMjkrT0ZhcGdQYytZb0JxZ1d0UT09
Or open Zoom and type in the Meeting ID: 845 2133 3696 and Passcode: 472224
To attend by phone, dial 0203 481 5240 or 0203 481 5237 and follow the prompts using the ID and code above
AGENDA
20.149 TO NOTE ATTENDANCE and APOLOGIES FOR ABSENCE
20.150 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
20.151 TO CONFIRM MINUTES OF PREVIOUS MEETING, HELD ON Wednesday, 11th November 2020
20.152 PUBLIC FORUM: Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
20.153 COUNCILLOR VACANCIES:
To consider any applications received and co-opt up to two councillors
20.154 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
20.155 PLANNING, to consider planning applications:
155.1 20/01425/HHFUL and 20/01426/LBC: 46 Church Street, demolition of existing rear kitchen and single storey rear extension and replacement of existing front porch
155.2 20/01546/HHFUL: 34 Lincoln Road, Demolition of existing conservatory, etc… and erection of single storey side and rear extensions and single storey outbuilding
20.156 GOVERNANCE
156.1 To consider papers on:
a) Future website development
b) Encouraging volunteer support for council projects
156.2 To note dates of council and committee meetings for 2021.
156.3 To note relevant impact of any changes in coronavirus guidance and legislation.
156.4 To note fault finding and service for Clerk’s laptop undertaken using delegated powers.
156.5 To consider an application to trade in the Cromwell Close car park on 19th December.
20.157 VILLAGE AMENITIES AND MAINTENANCE
157.1 Burial Grounds
a) To receive a report from the Burials Committee meeting held on 23rd November 2020.
b) Capital works: to receive an update on footpath works in churchyard and cemetery.
c) To consider options to secure budgeted funds for delayed churchyard footpath work.
157.2 Green Space including playing field and verges
a) Report from Chair on recent trees inspection.
157.3 Footpaths and Highways
157.4 Village Hall: To approve expenditure on an Energy Performance Certificate as required as part of the lease review, cost to be advised at the meeting.
157.5 Assets & Amenities
a) To consider a quote for winter planting and ongoing maintenance of the Village Planters.
b) To consider quotes for an external community defibrillator to be installed at Greens Garage.
c) To consider a proposal for memorial benches.
20.158 FINANCE
158.1 To approve the Finance Report dated 30th November 2020.
158.2 To agree the precept for the year 2021/22.
158.3 To approve the setting up of standing orders for staff basic salaries.
158.4 To approve receipts and payments according to the attached schedule.
20.159 REPORTS FROM COUNCILLORS AND CLERK:
159.1 Reports from councillors on portfolio of responsibilities and actions outstanding
159.2 Report from Clerk on items not covered elsewhere on the agenda
159.3 External meetings, conferences and training – to note upcoming dates and receive reports
a) Parish liaison forum – to receive a verbal report on the meeting held on 20th November
b) Police and Crime Panel – to receive a report on the meeting held on 2nd December
c) Forthcoming dates
20.160 CORRESPONDENCE RECEIVED:
160.1 Chair of the Board of Governors of Northborough School seeking to recruit more Governors.
160.2 Enquiry about social housing available in and around Northborough for a disabled person.
160.3 Request for yellow lines to deter parking at the bottom of Church View.
20.161 NEXT MEETING
To confirm date of the next Council meeting, Wednesday 13th January 2021
Schedule of Receipts and Payments (20.158.4)
Receipts:
a) Northborough Community Association: cleaning contract, November 2020, £377.84
Payments:
b) Staff Pay and Expenses for November 2020, £1,818.41 (paid)
c) HMRC: Employee/Employer NI for November 2020 £21.84 (paid)
d) NEST: Employee/employer pension contribution November 2020, £61.58 (direct debit)
e) Lloyds Bank plc: monthly debit card fee, £3.00 (auto card)
f) HP Print: ink subscription for printer, £7.99 (auto card)
g) Takepayments: monthly subscription for card receipts scheme, £20.40 (direct debit)
h) Barclaycard: monthly card receipts scheme fee, £5.81, November (direct debit)
i) Richard Harding: Grounds Maintenance churchyard, cemetery etc, November 2020, £482.50.
j) Richard Harding: Grass cutting playing field, November 2020, £200.00
k) Richard Harding: Grass cutting verges, November 2020, £250.00 (incl agreed credit)
l) Viridor Waste Management: Waste removal November 2020, £44.90
m) David Aldwinckle: reimburse pumpkin trail expenses, payable to Louise Evans, £19.99 (Minute 20.143.3)
n) ACR Computers: computer diagnostics and service, £65.00 (paid by card)