To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held on Wednesday 8th September 2021 starting at 7.00pm, at Northborough Village Hall, Cromwell Close, Northborough PE6 9DP.
Members of the public and media representatives are welcome to attend. Please wear a face mask and observe Government guidelines on hygiene and social distancing. Numbers may be restricted.
Catherine Franks, Clerk
AGENDA
21.101 TO NOTE ATTENDANCE and APOLOGIES FOR ABSENCE
21.102 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
21.103 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
21.104 TO CONFIRM MINUTES OF PREVIOUS MEETING, HELD ON Wednesday, 14th July 2021
21.105 COUNCILLOR VACANCIES: To consider any applications received, for two vacancies open to co-option.
21.106 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
21.107 PLANNING, to consider planning applications:
107.1 21/01340/CTR: 1 Church Street, tree works in the conservation area
To note the outcome of recent planning applications:
107.2 21/00564/HHFUL: 63 Lincoln Road, Outbuilding for tractor/machinery storage, Refused.
21.108 GOVERNANCE:
108.1 To adopt a new Risk Management Policy.
108.2 To adopt a new Reserves Policy.
108.3 To consider a proposal for freelance administrative support to the Clerk.
108.4 To note purchase(s) made under Delegated Powers between meetings:
a) For cemetery footpath refurbishment, part payment for further materials: gravel grids, weed matting and gravel, £750.00.
b) For removal of dumped garden waste behind village hall, £50.00.
108.5 To note sale of waste services supplier Viridor Waste Management Ltd to Biffa Waste Services Ltd, effective 1st August 2021.
21.109 VILLAGE AMENITIES AND MAINTENANCE:
109.1 Burial Grounds: To receive a verbal update on progress with cemetery footpath refurbishment.
109.2 Village Hall: To consider a request by Northborough Community Association to install slabs and new fencing at the rear of the Hall.
109.3 Playing field:
a) To note receipt of a quarterly play inspection report provided by PCC along with recommendations for repairs.
b) To approve the seeking of quotes to address the most urgent issues raised by 109.3.a.
21.110 COMMUNITY:
110.1 To consider a proposal to promote the Friends Against Scams initiative.
110.2 Photo competition: To note delay of the planned competition.
110.3 To consider a proposal to fund a street party in commemoration of the Queen’s Platinum Jubilee.
110.4 To consider a grant application from On The Edge WI for a Scarecrow Trail event.
21.111 FINANCE:
111.1 To note and sign the finance report for period ended 31st August 2021.
111.2 To review the 2021/22 budget, resolve necessary virements and provide guidance to the Clerk for drafting of the 2022/23 budget, including values for planned reserves.
111.3 To approve receipts and payments according to the attached schedule.
21.112 REPORTS FROM COUNCILLORS AND CLERK:
112.1 To receive a verbal report from the Clerk.
112.2 Reports from councillors on portfolio of responsibilities and actions outstanding.
112.3 External meetings, conferences and training – to note upcoming dates and receive reports:
a) PCC new Code of Conduct training – 23rd September 2021 (online)
b) CAPALC Peterborough Parish Forum – 24th September 2021 (online)
21.113 CORRESPONDENCE RECEIVED:
113.1 Enquiry from Cheffins regarding land to the west of Lincoln Road.
113.2 Complaint about missed verge-cutting on Pasture Lane – passed to contractor.
113.3 Letter from residents of Lincoln Road about parking.
21.114 NEXT MEETING
To confirm date of the next Council meeting, Wednesday 13th October 2021
Abbreviations used in this Agenda:
CAPALC – Cambridgeshire & Peterborough Association of Local Councils
PCC – Peterborough City Council
Schedule of Receipts and Payments (21.111.3)
Items marked * were paid prior to the meeting as per the agreed regular payments list (Minute 21.69.2), as a statutory obligation, or under delegated powers, with the relevant Minute shown against the item).
Receipts:
a) Northborough Community Association: cleaning contract, July 2021, £386.50
b) Power: interment fee and gravedigging, £265.00
c) Northborough Community Association: cleaning contract, August 2021, £386.50
Payments:
d) Staff Basic Pay for July 2021, £1,451.21 (paid by standing order)*
e) Lloyds Bank plc: monthly debit card fee, July 2021, £3.00 (auto card)*
f) HP Print: ink subscription for printer, July 2021, £9.99 (auto card)*
g) Takepayments: monthly subscription for card receipts scheme, July 2021, £20.40 (direct debit)*
h) Barclaycard: monthly card receipts scheme fee, July 2021, £5.81 (direct debit)*
i) NEST: Employee/employer pension contribution July 2021, £54.54 (direct debit)*
j) Staff Overtime less statutory deductions July 2021, £90.85*
k) HMRC: Employee/Employer NI for July 2021, £1.52
l) Richard Harding: Contracted grounds maintenance and grass cutting, £982.50*
m) Richard Harding: Installation of litter bins, £225.00 (Minute 21.23.2)*
n) Richard Harding: Cemetery footpaths, part payment for further materials, £750.00 (Minute 21.108.4)*
o) Northborough Community Association: Grant for installation of additional CCTV, £1,113.84 (Minute 21.49.3.b)*
p) Geoxphere Ltd: Parish Online annual software subscription, £108.00
q) SLCC: annual membership for Clerk, £130.00
r) David Reed: Gravedigging, reimbursed (see receipts), £115.00
s) Viridor Waste Management Ltd: waste disposal July 2021, £44.90
t) Staff Basic Pay for August 2021, £1,451.21 (paid by standing order)*
u) Lloyds Bank plc: monthly debit card fee, August 2021, £3.00 (auto card)*
v) HP Print: ink subscription for printer, August 2021, £9.99 (auto card)*
w) Takepayments: monthly subscription for card receipts scheme, August 2021, £20.40 (direct debit)*
x) Barclaycard: monthly card receipts scheme fee, August 2021, £5.81 (direct debit)*
y) NEST: Employee/employer pension contribution August 2021, £51.68 (direct debit)*
z) Staff Overtime less statutory deductions August 2021, £140.34
aa) (HMRC: Employee/Employer NI for August 2021, NIL)
bb) Richard Harding: Contracted grounds maintenance and grass cutting, £982.50*
cc) Richard Harding: Removal of dumped garden waste, £50.00 (Minute 21.108.4)*
dd) Viridor/Biffa Waste Management Ltd: waste disposal August 2021, £44.90