To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held on Wednesday 14th July 2021 starting at 7.00pm, at Northborough Primary School, Church Street, Northborough PE6 9BN.
Members of the public and media representatives are welcome to attend. Please wear a face mask and observe Government guidelines on hygiene and social distancing.
Catherine Franks, Clerk
AGENDA
21.87 TO NOTE ATTENDANCE and APOLOGIES FOR ABSENCE
21.88 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
21.89 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
21.90 TO CONFIRM MINUTES OF PREVIOUS MEETING, HELD ON Wednesday, 9th June 2021
21.91 COUNCILLOR VACANCIES: To consider any applications received, for three vacancies open to co-option.
21.92 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
21.93 PLANNING, to consider planning applications:
93.1 21/00676/HHFUL: 82 Church View, two storey rear extension to replace existing conservatory. No comment received.
To note outcome of planning application:
93.2 21/00436/HHFUL (revised): 12 Lincoln Road – Permitted.
21.94 GOVERNANCE:
94.1 To note approval given to Glinton & Northborough Football Club to run a presentation day on 3rd July 2021, after review of the risk assessment for the event. Postponed to 4th September due to weather.
94.2 To note publication of the unaudited Annual Return for the year 2020/21 and notice for the exercise of public rights to inspect the accounts, 23rd June to 27th July 2021.
94.3 To receive a report from the Internal Auditor following his inspection for the year 2020/21.
94.4 To agree revisions to councillors’ portfolio of responsibilities following the resignation of former Cllr Curtis and co-option of Cllr Thomas.
94.5 To note purchase(s) made under Delegated Powers between meetings:
a) Battery/pad packs for two defibrillators, adult and child, £573.48 less credit on account.
21.95 VILLAGE AMENITIES AND MAINTENANCE:
95.1 Burial Grounds: To receive a verbal report from the recent Burials Committee meeting, including progress on the cemetery footpaths.
21.96 COMMUNICATIONS: To approve changes to communications to improve resident engagement.
21.97 FINANCE:
97.1 To approve and sign bank mandate to remove former Cllr Curtis and add Cllr Thomas as signatories.
97.2 To note and sign the finance report for quarter ended 30th June 2021.
97.3 To note revision of cemetery water bill following meter reading, now showing credit of £20.81.
97.4 To approve receipts and payments according to the attached schedule, including commitments made between meetings under contract or delegated powers (marked *).
97.5 To note set up of a trade account with Screwfix for use by the Clerk on behalf of the council.
21.98 REPORTS FROM COUNCILLORS AND CLERK:
98.1 To receive a written report from the Clerk.
98.2 Reports from councillors on portfolio of responsibilities and actions outstanding.
98.3 External meetings, conferences and training – to note upcoming dates and receive reports:
a) CAPALC Peterborough Parishes Forum – 16th July 2021
b) Round table meeting with Police & Crime Commissioner (online) – 21st July 2021
21.99 CORRESPONDENCE RECEIVED:
99.1 Request from Deepings Football Club for temporary use of the playing field for training. Withdrawn following discussion with GNFC.
99.2 Complaint (by phone) about state of the cemetery following recent grass-cutting. Council groundsman instructed to check and brush down gravestones during cutting season.
99.3 Letter from resident concerned about a large tree on Crowson Crescent – passed to PCC via online app, see Clerk’s report.
99.4 Anonymous letter of complaint about a bonfire lit at a property on Crowson Crescent. No action possible, see Clerk’s report.
99.5 Complaint from Church View resident about danger from bramble overgrowth; contractor instructed to check and trim as necessary to keep pedestrian areas safe.
99.6 Letter from PCC inviting recommendations for heritage assets to be added to the Local List.
99.7 Query from local business about having City Fibre installed in the parish.
21.100 NEXT MEETING
To confirm date of the next Council meeting, Wednesday 8th September 2021
Abbreviations used in this Agenda:
GNFC – Glinton & Northborough Football Club
PCC – Peterborough City Council
Schedule of Receipts and Payments (21.97.4)
Receipts:
a) Northborough Community Association: cleaning contract, June 2021, £386.50
b) Power: interment costs, £200.00
c) Glinton & Northborough Football Club: annual contribution to grass cutting, £600.00
d) Smiths Funeral Directors: interment fees and costs, £265.00
Payments:
e) Staff Basic Pay for May 2021, £1,451.21 (paid by standing order)*
f) Lloyds Bank plc: monthly debit card fee, £3.00 (auto card)*
g) HP Print: ink subscription for printer, £7.99 (auto card)*
h) Takepayments: monthly subscription for card receipts scheme, £20.40 (direct debit)*
i) Barclaycard: monthly card receipts scheme fee, £5.81, May 2021 (direct debit)*
j) Aero Healthcare Ltd: defibrillator battery/pad pack replacements, £561.60*
k) Canalbs Ltd: Internal audit for 2020/21, £170.70
l) NEST: Employee/employer pension contribution June 2021, £63.75 (direct debit)*
m) Staff Overtime less statutory deductions May 2021, £208.83
n) HMRC: Employee/Employer NI for May 2021, £28.23
o) Richard Harding: Contracted grounds maintenance and grass cutting, £982.50*
p) Richard Harding: Preparation of wildflower test areas as quoted, £450.00
q) Richard Harding: Application of topsoil and seeding, Church View as quoted, £75.00
r) Viridor Waste Management: Waste removal June 2021, £44.90*
s) Screwfix: sanding equipment (Minute 21.81.2), £195.96 (direct debit)