To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held on Wednesday 14th April 2021 starting at 7.00pm
Catherine Franks, Clerk
The meeting is held in public, by video link using Zoom, in accordance with regulations issued under Section 78 of the Coronavirus Act 2020. Members of the public and media are invited to attend and are asked to email the Clerk in advance if they wish to speak. You will be held in a meeting room until the start of the meeting and muted except when invited to speak by the Chair.
To attend by video link, click here:
https://us02web.zoom.us/j/87594372961?pwd=amYzMVFoQ1dDd1B6UW9VM1JUcTdJdz09
Or open Zoom and type in the Meeting ID: 875 9437 2961 and Passcode: 507838
To attend by phone, dial 0203 481 5240 or 0203 481 5237 and follow the prompts using the ID and code above
AGENDA
21.41 TO NOTE ATTENDANCE and APOLOGIES FOR ABSENCE
21.42 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
21.43 TO CONFIRM MINUTES OF PREVIOUS MEETING, HELD ON Wednesday, 10th March 2021
21.44 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
21.45 COUNCILLOR VACANCIES:
45.1 To note two casual vacancies due to the resignation of Councillors Mann and Aldwinckle.
45.2 To consider any applications received for one vacancy open to co-option.
21.46 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
21.47 PLANNING, to consider planning applications:
47.1 21/00378/CTR: 28 Church Street, Remove apple tree, Holly trees and Ornamental Cyrus.
47.2 21/00262/HHFUL: 3 Church Farm Mews, …solid 1.8m high timber fence …. along east boundary.
21.48 GOVERNANCE:
48.1 To approve amendment of standing order payments to ground maintenance staff in accordance with increase to National Living Wage.
48.2 To note and approve instruction to Unity Trust Bank for the removal of former Councillors Mann and Aldwinckle as signatories, and reactivation of online access for Chair.
48.3 To adopt a Safeguarding Policy.
48.4 To approve and sign the Annual Governance Statement for 2020/21.
48.5 To note and approve the council’s Asset Register at end of year 2020/21.
48.6 To note the latest information on legislation relating to remote meetings.
48.7 To consider options for the trading licence policy in the light of any new information..
21.49 VILLAGE AMENITIES AND MAINTENANCE:
49.1 Burial Grounds: To receive progress report on capital works outstanding (churchyard and cemetery footpaths).
49.2 Green Space including playing field and verges.
a) To note reports of anti-social behaviour and vandalism on and around the playing field.
49.3 Village Hall
a) Lease review: To consider amendments proposed by NCA’s solicitor.
b) To consider a proposal to fund the extension of CCTV at the Village Hall.
c) To note Village Hall re-opening date.
21.50 FINANCE:
50.1 To receive the Finance Report dated 31st March 2021.
50.2 To receive the Clerk’s year-end financial report for 2020/21.
50.3 To approve and sign the Annual Accounting Statement for 2020/21.
50.4 To approve receipts and payments according to the attached schedule.
21.51 REPORTS FROM COUNCILLORS AND CLERK:
51.1 Reports from councillors on portfolio of responsibilities and actions outstanding.
51.2 Report from Clerk on items not covered elsewhere on the agenda.
51.3 External meetings, conferences and training – to note upcoming dates and receive reports:
a) Parish council liaison meeting
b) Other
21.52 CORRESPONDENCE RECEIVED:
52.1 Offer by a resident to maintain a green space to encourage wildflower growth.
52.2 Copy of resident’s report to police of criminal damage on Deeping St James Road.
21.53 NEXT MEETING
To confirm date of the next Council meeting, Wednesday 5th May 2021, Annual Meeting of the Council
Abbreviations used in this Agenda:
CAPALC – Cambridgeshire and Peterborough Association of Local Councils
NALC – National Association of Local Councils
NCA – Northborough Community Association
Schedule of Receipts and Payments (21.50.4)
Receipts:
a) Northborough Community Association: cleaning contract, March 2021, £377.84
b) Peterborough City Council: capital grant for burial grounds, £3,406.13
c) Weston: trading licence fee, £20.00
d) SB Promotions: trading licence fees, £40
e) J G Cross: memorial fees, £180.00
Payments:
f) Staff Basic Pay for March 2021, £1,451.21 (paid by standing order)
g) Lloyds Bank plc: monthly debit card fee, £3.00 (auto card)
h) HP Print: ink subscription for printer, £7.99 (auto card)
i) Takepayments: monthly subscription for card receipts scheme, £20.40 (direct debit)
j) Barclaycard: monthly card receipts scheme fee, £5.81, January (direct debit)
k) CAPALC: councillor training, £75.00
l) NEST: Employee/employer pension contribution March 2021, £56.31 (direct debit)
m) Staff Overtime less statutory deductions March 2021, £116.37
n) HMRC: Employee/Employer NI for March 2021, £5.66
o) Cloud Next: renewal of northboroughpc.co.uk domain, £16.77
p) Broxap Ltd: memorial seat incl delivery and fixings, £1,110.00
q) A&M Print: Annual Village Meeting flyers and delivery, £76.80
r) Catherine Franks: reimburse Zoom large meetings upgrade, one month, £48.00
s) Richard Harding: Contracted grounds maintenance and grass cutting, £982.50
t) Richard Harding: Additional work, leaf clearance, £75.00
u) Richard Harding: Additional work, bench installation, £175.00
v) Viridor Waste Management: Waste removal March 2021, £??? (awaiting invoice)