To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held on Wednesday 13th January 2021 starting at 7.00pm
Catherine Franks, Clerk
The meeting is held in public, by video link using Zoom, in accordance with regulations issued under Section 78 of the Coronavirus Act 2020. Members of the public and media are invited to attend and are asked to email the Clerk in advance if they wish to speak. You will be held in a meeting room until the start of the meeting and muted except when invited to speak by the Chair.
To attend by video link, click here: https://us02web.zoom.us/j/86157911822?pwd=aGovVEY2WXpac0k0cG9rcDBpWEc1dz09
Or open Zoom and type in the Meeting ID: 861 5791 1822 and Passcode: 581782
To attend by phone, dial 0203 481 5240 or 0203 481 5237 and follow the prompts using the ID and code above
AGENDA
21.01 TO NOTE ATTENDANCE and APOLOGIES FOR ABSENCE
21.02 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
21.03 TO CONFIRM MINUTES OF PREVIOUS MEETING, HELD ON Wednesday, 9th December 2020
21.04 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
21.05 COUNCILLOR VACANCIES:
To consider any applications received and co-opt up to two councillors
21.06 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
21.07 PLANNING, to consider planning applications:
07.1 20/01094/HHFUL, 40 Church Street, single storey extension and new garage
07.2 20/01643/HHFUL, Delamere Farm, Pasture Lane, new front porch and rear side dormer
07.3 20/01632/HHFUL: 2 Church Farm Mews, proposed rear extension, car port… and alterations
21.08 GOVERNANCE
08.1 To note relevant impact of any changes in coronavirus guidance and legislation.
08.2 To authorise and sign a bank mandate to add Cllr Malcolm as a signatory.
08.3 To approve retention of the northboroughpc.co.uk domain for three years to ensure business continuity for domain transfer to northborough-pc.gov.uk, cost expected to be under £20 per annum.
08.4 To consider whether to continue the payment arrangements set up for the Volunteer Network
08.5 To confirm appointment of Canalbs Ltd as internal auditor for the 2020/21 year.
08.6 To note expenditure under delegated powers since the last meeting:
a) Diocese of Peterborough faculty application fee, £260.00
21.09 COMMUNITY: To receive information about the Good Neighbours Rural Peterborough Scheme, with a view to consider taking membership, at a future meeting
21.10 VILLAGE AMENITIES AND MAINTENANCE
10.1 Burial Grounds: to receive an update on footpath works in:
a) St Andrews’ churchyard, and
b) Northborough Cemetery.
10.2 Village Hall: To receive an update on the review of the lease.
21.11 FINANCE
11.1 To approve the Finance Report dated 31st December 2020.
11.2 To approve receipts and payments according to the attached schedule.
21.12 REPORTS FROM COUNCILLORS AND CLERK:
12.1 Reports from councillors on portfolio of responsibilities and actions outstanding
12.2 Report from Clerk on items not covered elsewhere on the agenda:
a) Website and email domain migration
b) Census 2021
12.3 External meetings, conferences and training – to note upcoming dates and receive reports
a) Parish liaison forum – to receive a verbal report on the meeting held on 18th December
b) River Welland Water Transfer Proposal – to receive a verbal report on the meeting held on 16th December
c) Forthcoming dates
21.13 CORRESPONDENCE RECEIVED:
13.1 Email from resident of Church Mews about overhanging trees
21.14 NEXT MEETING
To confirm date of the next Council meeting, Wednesday 10th February 2021
Schedule of Receipts and Payments (21.11.3)
Receipts:
a) Northborough Community Association: cleaning contract, December 2020, £377.84
b) J G Cross: memorial fee, Price, £120.00
c) Weston: trading licence fee, £20.00
Payments:
d) Peterborough Diocesan Board of Finance: faculty application fee £260.00 (paid)
e) Staff Basic Pay for December 2020, £1,451.21 (paid by standing order)
f) Lloyds Bank plc: monthly debit card fee, £3.00 (auto card)
g) HP Print: ink subscription for printer, £7.99 (auto card)
h) Takepayments: monthly subscription for card receipts scheme, £20.40 (direct debit)
i) Barclaycard: monthly card receipts scheme fee, £5.81, December (direct debit)
j) NEST: Employee/employer pension contribution December 2020, £65.75 (direct debit)
k) Unity Trust Bank: quarterly current account fee, £18.00
l) Staff Overtime less statutory deductions, December 2020, £224.14
m) HMRC: Employee/Employer NI for December 2020 £36.60
n) Lyn Steen: Reimbursement of Christmas celebration costs, £160.72 (Minute 20.128)
o) Aero Healthcare: Defibrillator and cabinet, £1,402.68 (Minute 20.157.5.b)
p) Aero Healthcare: Defibrillator service line, £11.88
q) A & C Energy Surveys Ltd: EPC for Village Hall, £199.00 (Minute 20.157.4)
r) Richard Harding: Grounds Maintenance churchyard, cemetery etc, December 2020, £482.50.
s) Richard Harding: Grass cutting playing field, December 2020, £200.00
t) Richard Harding: Grass cutting verges, December 2020, £250.00 (incl agreed credit)
u) Richard Harding: Part payment for cemetery footpath refurbishment, £1,595.00 (Minute 20.127.1.c)
v) Nunton Trees: Christmas tree, £250.00 (Minute 20.128)
w) Viridor Waste Management: Waste removal December 2020, £44.90
x) ACR Computers: Computer security annual renewal, £