To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held on Wednesday 11th November 2020 starting at 7.00pm
Catherine Franks, Clerk
The meeting is held in public, by video link using Zoom, in accordance with regulations issued under Section 78 of the Coronavirus Act 2020. Members of the public and media are invited to attend and are asked to email the Clerk in advance if they wish to speak. You will be held in a meeting room until the start of the meeting and muted except when invited to speak by the Chair.
To attend by video link, click here:
https://us02web.zoom.us/j/89963565257?pwd=dmNxRFM5bjdUaEZWUmVKVllDZGo2UT09
Or open Zoom and type in the Meeting ID: 899 6356 5257 and Passcode: 875902
To attend by phone, dial 0203 481 5240 or 0203 481 5237 and follow the prompts using the ID and code above
AGENDA
20.133 TO NOTE ATTENDANCE and APOLOGIES FOR ABSENCE
20.134 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
20.135 TO CONFIRM MINUTES OF PREVIOUS MEETING, HELD ON Wednesday, 14th October 2020
20.136 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
20.137 COUNCILLOR VACANCIES:
To consider any applications received and co-opt up to two councillors
20.138 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
20.139 PLANNING, to consider planning applications: None received.
20.140 GOVERNANCE
140.1 Coronavirus emergency:
a) To receive a verbal update from the Clerk on changes in guidance or legislation.
b) To discuss potential ways of liaising with healthcare services to identify levels of Covid-19 cases in the parish.
c) To approve a procedure/risk assessment for necessary council activities during restrictions.
d) To approve erection of the Christmas tree as an exceptional activity.
140.2 Delegated powers: to discuss facilitation of low-level, time-sensitive expenditure between meetings.
140.3 To note recent decisions made between meetings under delegated powers:
a) Expenditure of up to £50 on Pumpkin Trail, using powers under section 137 of the Local Authorities Act 1972.
b) Expenditure of up to £300 on fencing to close off the outdoor gym equipment as required by central Government under lockdown restrictions.
140.4 Annual Accounts and Governance Return: To note the conclusion of audit and publication of notice.
20.141 VILLAGE AMENITIES AND MAINTENANCE
141.1 Burial Grounds
a) Capital works: to receive an update on footpath works in churchyard and cemetery.
b) Remedial work to headstones in cemetery: to approve a proposal for expenditure.
141.2 Green Space including playing field and verges
a) Report from Clerk on requested playing field trees inspection.
b) To consider a request from a takeaway service to operate weekly in the car park and to note permission given by the Village Hall Bookings Officer.
141.3 Footpaths and Highways
141.4 Village Hall
141.5 Assets & Amenities
20.142 FINANCE
142.1 To approve the Finance Report dated 31st October 2020.
142.2 To approve the budget for the year 2021/22.
142.3 To agree the precept for the year 2021/22.
142.4 To approve receipts and payments according to the attached schedule and to note late payment of October salaries.
20.143 Exclusion of the Press and Public: To resolve that in accordance with section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the next item of business, the Press and Public be excluded from the Meeting
20.144 STAFF MATTERS: To note the Clerk’s recent performance appraisal and approve annual review of salary.
20.145 Re-Admittance of the Press and Public: To resolve that the confidential business having been concluded, the Press and Public be re-admitted to the Meeting
20.146 REPORTS FROM COUNCILLORS AND CLERK:
146.1 Reports from councillors on portfolio of responsibilities and actions outstanding
146.2 External meetings, conferences and training – to note upcoming dates and receive reports
a) Parish liaison forum – to receive a verbal report on the meeting held on 16th October
b) Forthcoming dates
20.147 CORRESPONDENCE RECEIVED:
147.1 Email from a resident with complaint about dog fouling on her property.
147.2 Email from a resident querying whether a foodbank is available in the village.
147.3 Query from a resident about ivy encroaching his fence from the playing field boundary.
147.4 Email from a resident enquiring about grants.
20.148 NEXT MEETING
To confirm date of the next Council meeting, Wednesday 9th December 2020
Schedule of Receipts and Payments (20.142.4)
Receipts:
a) Northborough Community Association: cleaning contract, October 2020, £377.84
Payments:
b) Staff Pay and Expenses for October 2020, £1,727.29 (paid)
c) HMRC: Employee/Employer NI for October 2020 £48.20 (paid)
d) NEST: Employee/employer pension contribution September 2020, £69.03 (direct debit)
e) Lloyds Bank plc: monthly debit card fee, £3.00 (auto card)
f) HP Print: ink subscription for printer, £7.99 (auto card)
g) Takepayments: monthly subscription for card receipts scheme, £20.40 (direct debit)
h) Barclaycard: monthly card receipts scheme fee, £5.81, September (direct debit)
i) Richard Harding: Grounds Maintenance churchyard, cemetery etc, September 2020, £482.50.
j) Richard Harding: Grass cutting playing field, September 2020, £200.00
k) Richard Harding: Grass cutting verges, September 2020, £250.00 (incl agreed credit)
l) Viridor Waste Management: Waste removal October 2020, £44.90
m) PKF Littlejohn LLP: External audit, limited assurance review year ended 31.3.2020, £240.00
n) Amazon UK: Magnets for new cemetery noticeboard, £15.98 (card)
o) John Dadge: reimbursement for cemetery fence painting materials, £60.24
p) Richard Harding: Removal of ivy from structures in the churchyard (Minute 20.85.1.c), £200.00