To All Members of the Council:
You are hereby summoned to attend the Annual Meeting of Northborough Parish Council to be held on Wednesday 5th May 2021 starting at 7.00pm
Catherine Franks, Clerk
The meeting is held in public, by video link using Zoom, in accordance with regulations issued under Section 78 of the Coronavirus Act 2020. Members of the public and media are invited to attend and are asked to email the Clerk in advance if they wish to speak. You will be held in a meeting room until the start of the meeting and muted except when invited to speak by the Chair.
To attend by video link, click here: https://us02web.zoom.us/j/85714891891?pwd=UVZhZDJZTG4xMnBRNnBsRmNDUDVydz09
Or open Zoom and use the Meeting ID: 857 1489 1891 and Passcode: 204590
To attend by phone, dial 0203 481 5240 or 0203 481 5237 and follow the prompts using the ID and code above
AGENDA
21.54 TO NOTE ATTENDANCE and APOLOGIES FOR ABSENCE
21.55 ELECTIONS AND DECLARATIONS OF OFFICE
55.1 Election of Chair for the year 2021/22
55.2 Election of Vice-Chair for the year 2021/22
55.3 Signing of Declaration of Acceptance of Office by Chair and Vice-Chair
21.56 DECLARATIONS OF INTEREST
56.1 Submission of any amended Declarations of Member’s Interests forms.
56.2 To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests.
21.57 TO CONFIRM MINUTES OF PREVIOUS MEETING, HELD ON Wednesday, 14th April 2021
21.58 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
21.59 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
21.60 COUNCILLOR VACANCIES:
To consider any applications received and co-opt up to three councillors.
21.61 COUNCILLOR RESPONSIBILITIES: To confirm portfolio of responsibilities for the year 2021/22.
21.62 COMMITTEES AND WORKING PARTIES – To confirm membership and re-adopt Terms of Reference for:
62.1 Burial Grounds Committee
62.2 Working Parties
21.63 APPOINTMENT TO OUTSIDE BODIES: To agree parish council representation on:
63.1 Village Hall Management Committee
63.2 Police Liaison Groups and Neighbourhood Watch
63.3 Parish Council Liaison Group (PCC)
63.4 Peterborough Parish Council Forum (CAPALC)
21.64 SCHEDULE OF COUNCIL MEETINGS:
64.1 To note any updates to legislation relating to the holding of remote meetings.
64.2 To confirm dates and venue of scheduled council meetings (as second Wednesday of every month except August, starting at 7.00pm).
64.3 To agree potential date options for the Annual Village Meeting 2022.
21.65 REGULATORY DOCUMENTS: To adopt or re-adopt:
65.1 Standing Orders
65.2 Financial Regulations
65.3 Code of Conduct
65.4 Emergency Delegated Powers
65.5 Other regulatory documents: To note a need to check and update contact details for all other published documents.
21.66 REVIEW OF ASSET REGISTER AND INSURANCE COVER
66.1 To note confirmation of Asset Register at the previous meeting held 14th April 2021.
66.2 To approve renewal of insurance policy agreement with minor amendments to requirements and to authorise payment on receipt of final quote, expected to be £600.00 approx.
21.67 PLANNING, to consider planning applications:
67.1 21/00436/HHFUL: 12 Lincoln Road, Demolition of existing conservatory and garage and erection of single storey side and rear extensions and single storey detached garage/outbuilding.
67.2 21/00418/LBC: 5 Church Farm Mews, Conversion of 2 no. barns into one dwelling.
67.3 21/00630/HHFUL: 1 Church Farm Mews, Erection of oak framed gazebo.
21.68 VILLAGE AMENITIES AND MAINTENANCE:
68.1 Burial Grounds: to receive a progress report from the Clerk on works in churchyard and cemetery.
68.2 Playing field: to approve and sign the playing field usage contract for 2021/22 with Glinton & Northborough Football Club.
21.69 FINANCE:
69.1 To instruct Clerk on any revisions to the budget for 2021/22: None received at time of publication.
69.2 To approve the schedule of regular payments to suppliers for the ensuing year.
69.3 To approve receipts and payments according to the attached schedule.
21.70 REPORTS FROM COUNCILLORS AND CLERK:
70.1 Reports from councillors on portfolio of responsibilities and actions outstanding.
70.2 Report from Clerk on items not covered elsewhere on the agenda.
70.3 External meetings, conferences and training – to note upcoming dates and receive reports:
21.71 CORRESPONDENCE RECEIVED:
71.1 Enquiry regarding use of open space for dog training classes.
71.2 Resident’s request for speed indicator displays on Church Street
21.72 NEXT MEETING
To confirm date of the next Council meeting, Wednesday 9th June 2021
Schedule of Receipts and Payments (21.69.3)
Receipts:
a) Northborough Community Association: cleaning contract, April 2021, £386.07
b) Central England Co-op: memorial fee, £120.00
c) Peterborough City Council: precept and related grants, £20,780.00.
Payments:
d) Staff Basic Pay for April 2021, £1,465.37 (paid by standing order)
e) Lloyds Bank plc: monthly debit card fee, £3.00 (auto card)
f) HP Print: ink subscription for printer, £7.99 (auto card)
g) Takepayments: monthly subscription for card receipts scheme, £20.40 (direct debit)
h) Barclaycard: monthly card receipts scheme fee, £5.81, April (direct debit)
i) Amazon Marketplace: bin bags, £49.95 (card)
j) NEST: Employee/employer pension contribution April 2021, £74.62 (direct debit)
k) HMRC: Employee/Employer NI for April 2021, £66.68
l) Staff Overtime less statutory deductions, April 2021, £351.38
m) Richard Harding: Grounds Maintenance churchyard, cemetery etc, April 2021, £482.50.
n) Richard Harding: Grass cutting playing field, April 2021, £200.00
o) Richard Harding: Grass cutting verges, April 2021, £300.00
p) Viridor Waste Management: Waste removal April 2021, £44.90