I hereby give notice of a meeting of Northborough Parish Council to be held on Wednesday 9th September at 7.00pm
All Members of the Council are summoned to attend
Catherine Franks, Clerk
The meeting is held in public, by video link using Zoom, in accordance with regulations issued under Section 78 of the Coronavirus Act 2020. Members of the public and media are invited to attend and are asked to email the Clerk in advance if they wish to speak. You will be held in a meeting room until the start of the meeting and muted except when invited to speak by the Chair.
To attend by video link, click here:
https://us02web.zoom.us/j/82744196916?pwd=MGdCWjBFWXRBM3BTT2RyK0tQTTZ6UT09
or open Zoom and type in the Meeting ID: 827 4419 6916 and Password: 689502
To attend by phone, dial 0203 481 5240 or 0203 481 5237 and follow the prompts using the ID and code above
AGENDA
20.104 TO NOTE THOSE PRESENT
20.105 TO NOTE APOLOGIES FOR ABSENCE:
20.106 PUBLIC FORUM
Members of the public to comment on any item on the Agenda; standing orders permit 15 minutes total
20.107 COUNCILLOR VACANCIES:
To consider any applications received and co-opt up to two councillors
20.108 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
20.109 TO CONFIRM MINUTES OF PREVIOUS MEETING, HELD ON Wednesday, 8th July 2020
20.110 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
20.111 PLANNING, to consider planning applications:
111.1 20/00934/HHFUL: 12 Clare Road, single storey extension and partial demolition…. (no comments proposed)
111.2 20/00966/HHFUL: 22 Clare Road, demolition of garage/store, erection of two storey and single storey side extension and single storey rear extension (no comments proposed
111.3 The Deepings Neighbourhood Plan: to note consultation period (no representation proposed)
20.112 CORONAVIRUS EMERGENCY
112.1 Verbal report from Clerk on any changes or actions since the last meeting
20.113 VILLAGE AMENITIES AND MAINTENANCE
113.1 Burial Grounds
a) Verbal report from Clerk on recent cemetery activity, to note new noticeboard ordered for cemetery (ref Minute 19.121.2.b)
b) To consider quotes received for the planned refurbishment of the churchyard path and to agree on instruction of a contractor, subject to award of a faculty from the Diocese
c) To note instruction of Richard Harding Landscaping to level sunken graves under Maintenance Contract Addendum as advised by Burials Committee, at cost of £200.00
d) To consider expenditure on rectifying memorial stones made unsafe by subsidence, as recommended by the Burials Committee and quoted by J G Cross Stonemasons
e) To approve payment of higher cost of materials for cemetery footpath refurbishment – £236.50 (ref Minute 20.85.1.d)
113.2 Green Space including playing field and verges
a) Update on the removal of the permanent goalpost and location for reinstatement
b) To note continuing anti-social behaviour on the playing field, including hazardous litter
c) Update on refurbishment of picnic tables
d) To note GNFC presentation day held on the playing field on 5th September
e) To consider a proposal to increase the number of litter bins
113.3 Footpaths and Highways
a) To note complaints from residents about irresponsible/dangerous parking on Crowson Crescent, passed by Vice Chair to Acrabuild
b) To note complaint made about flooding and debris on Church Street, reported to Peterborough City Council
c) To note outcome of report of tree encroachment on Lincoln Road (Glinton)
113.4 Village Hall – review of lease. To receive an update on progress, to note professional charges to date and to consider the sharing of legal costs with the tenant.
113.5 Assets & Amenities
a) To consider placement of the donated phone box close to the shop on East Road, for use as a book exchange
b) To consider purchase of a 3rd defibrillator at cost of approximately £2,000
20.114 EVENTS: To discuss options for Christmas celebrations and tree lights switch-on
20.115 FINANCE AND GOVERNANCE
115.1 To consider arrangements for the Annual Village Meeting to be held on 10th October 2020
115.2 To approve the Finance Report dated 31st August 2020
115.3 To brief Clerk on items to be taken into consideration in preparation of budget for the year 2021/22
115.4 To note new website design and .gov.uk domain now ‘live’ and recent publicity
115.5 To note recent confirmation of Northborough Cemetery as exempt from business rates and subsequent award of Small Business Grant. To agree to allocate the receipt to General Reserves
115.6 To Approve receipts and payments according to the attached schedule
20.116 REPORTS FROM COUNCILLORS AND CLERK:
116.1 Reports from councillors on portfolio of responsibilities and previous resolutions not covered elsewhere on the agenda
116.2 External meetings, conferences and training – to note upcoming dates and receive reports
20.117 CORRESPONDENCE RECEIVED
117.1 Further email from resident referring to tree removal at rear of 8 Castle Drive
117.2 Email from Richard Astle asking for signature to letter addressed to Cllr Marco Cereste
20.118 NEXT MEETING
To confirm date of the next Council meeting, Wednesday 13th October 2020
Receipts and Payments (20.115.6)
Schedule of Receipts:
a) Northborough Community Association: cleaning contract (3 months), £1,133.52
b) G Williams: burial fees, £600.00 (cheque)
c) A Kent: burial fees, £755.00 (card)
d) Northborough Community Association: cleaning contract, July 2020, £377.84
e) Peterborough City Council: Small Business Rate Relief grant, £10,000 (Item 20.115.4)
Schedule of Payments:
f) Staff Pay and Expenses for July 2020, £1,759.72
g) HMRC: Employee/Employer NI for July 2020 £58.41
h) NEST: Employee/employer pension contribution July 2020, £71.92 (direct debit)
i) David Reed: gravedigging, £105.00 (recharged to deedholder)
j) Lloyds Bank plc: monthly debit card fee, £3.00 x 2 (auto card)
k) Microsoft: MS Office annual subscription, £85.79 (auto card)
l) HP Print: ink subscription for printer, £7.99 x 2 (auto card)
m) Takepayments: monthly subscription for card receipts scheme, £20.40 x 2 (direct debit)
n) Barclaycard: monthly card receipts scheme fee, £5.81, July (direct debit)
o) Barclaycard: monthly card receipts scheme fee, £6.08, August (direct debit)
p) David Reed: gravedigging, recharged to relative, £105.00
q) Richard Harding: Grounds Maintenance churchyard, cemetery etc, July 2020, £482.50.
r) Richard Harding: Grass cutting playing field, July 2020, £200.00
s) Richard Harding: Grass cutting verges, July 2020, £300.00
t) Viridor Waste Management: Waste removal July 2020, £43.18
u) Staff Pay and Expenses for August 2020, £1,422.34
v) HMRC: Employee/Employer NI for August 2020 £NIL
w) NEST: Employee/employer pension contribution August 2020, £47.60 (direct debit)
x) Richard Harding: Grounds Maintenance churchyard, cemetery etc, August 2020, £482.50.
y) Richard Harding: Grass cutting playing field, August 2020, £200.00
z) Richard Harding: Grass cutting verges, August 2020, £250.00 (incl agreed credit)
aa) Viridor Waste Management: Waste removal August 2020, £43.18
bb) Eyelid Productions Ltd: design & development of new website, £700.00
cc) Hunt & Coombs Solicitors: balance of professional charges, £86.80
dd) The Parish Noticeboard Company: supply only cemetery noticeboard, £1,482.00
ee) SLCC: Clerk annual membership, £126.00
ff) Richard Harding: removal of compost area from churchyard, £200.00 (Minute 20.85.1)
gg) Richard Harding: additional cemetery work, £1,431.50 (Minute 20.85.1, Item 20.113.1)