To All Members of the Council:
You are hereby summoned to attend a Meeting of Northborough Parish Council to be held on Wednesday 12th February 2020 in Northborough Village Hall, PE6 9DP starting at 7.00pm
Catherine Franks, Clerk
The meeting is held in public. Members of the public and media are invited to attend
AGENDA
20.15 TO NOTE THOSE PRESENT
20.16 TO NOTE APOLOGIES FOR ABSENCE
20.17 COUNCILLOR VACANCIES:
To consider any applications received and co-opt up to three councillors
20.18 DECLARATIONS: To receive declarations of interest in items on the agenda and to grant any written requests for dispensations for disclosable pecuniary interests
20.19 TO CONFIRM MINUTES OF THE PREVIOUS MEETING, HELD ON Wednesday, 8th January 2020
20.20 TO RECEIVE REPORTS FROM WARD COUNCILLORS or OTHER INVITED SPEAKERS
Invited speaker: Richard Astle, Chair of Langdyke Trust, to speak on the Clare Country plans
20.21 PUBLIC FORUM
Members of the public may comment on any further item on the Agenda; standing orders permit 15 minutes
20.22 REPORTS FROM COUNCILLORS AND CLERK:
22.1 Update on resolutions from previous meetings (those not elsewhere on agenda)
22.2 Reports from councillors on portfolio of responsibilities and projects not elsewhere on the agenda
22.3 External meetings, conferences and training – to note upcoming dates and receive reports
20.23 PLANNING
23.1 20/00146/CTR: 52 Church Street, tree-felling, deadline 19th February 2020
23.2 Neighbourhood Plan: To consider a proposal for continued development of the plan including contracting of a consultant
20.24 EVENTS.
Update on plans for VE Day Street Party
20.25 VILLAGE AMENITIES AND MAINTENANCE
25.1 Village Hall and Playing Field
a) To receive an update on progress with review of the Village Hall lease. 25.2 Burial Grounds
a) Verbal report on recent cemetery activity and Burials Committee actions
b) To receive an update on plans for refurbishment of churchyard path 25.3 Other Green Space
25.4 Footpaths and Highways
a) To consider proposal for welcome signs to be attached to village planters
b) Update on notification of RAF observation post access issue passed to PCC
20.26 CORRESPONDENCE, To Note:
26.1 Email from CAPALC inviting members to comment on proposals to become incorporated.
26.2 Email from resident requesting support for XR event in Northborough on 16th February.
26.3 Confidential email from Cambridge County Council about Operation London Bridge.
20.27 FINANCE AND GOVERNANCE
27.1 To agree a date for the Annual Village Meeting 2021
27.2 To note change of council surgeries from regular to occasional occurrence
27.3 To sign grounds maintenance contracts to 31st March 2023 with Richard Harding & Son Landscaping as previously agreed (Minute 19.135.3):
a) St Andrew’s Churchyard, Cemetery, Church View and East Road open spaces;
b) Grass Cutting, Northborough Playing Field;
c) Grass Cutting, Northborough Parish Verges;
d) Addendum to all Grounds Maintenance contracts
27.4 To note recruitment of temporary assistant post, closing date 29th February 2020
27.5 To Approve the Financial Report of 31st January 2020
27.6 To Approve receipts and payments according to the attached schedule
20.28 NEXT MEETING
28.1 To note any items for future consideration
28.2 To note date of the next Council meeting, Wednesday 11th March 2020
Schedule of Receipts and Payments (Item 20.27.6):
Receipts:
a) Northborough Community Association: cleaning contract, January 2020, £355.74
b) L Smith: burial deeds, £500.00
c) PCC: credit note for incorrect grass-cutting invoice, £4,899.60
d) Staff Pay and Expenses for January 2020, £1,409.42
e) HMRC: Employee/Employer NI for January 2020 £NIL, plus September 2019, £0.58 (carried forward)
f) NEST: Employee/employer pension contribution January 2020, £47.60 (by direct debit)
g) Lloyds Bank plc: monthly debit card fee December, £3.00
h) Richard Harding: Grounds Maintenance including playing field for January, £482.50.
i) Viridor Waste Management: Waste removal January 2020, £43.18 pending invoice
j) Brian Spriggs: reimburse materials for picnic tables, £7.40
k) Starboard Systems Ltd: accounting software annual licence, £339.00